Office Manager

About TWAIN Financial Partners

Twain Financial Partners is an investment management firm located in St. Louis, MO with over $4 billion in assets under management within the public-private partnership sector. The firm works with a wide variety of investment types, specializing in tax credit, structured debt, and real estate transactions. Twain works closely with financial institutions, corporations, and high-net-worth individuals to structure and manage investments that offer both attractive economic return and social benefits.

Job Overview

Twain is looking for an Office Manager to join our team!  As the Office Manager, you will coordinate the logistics that make Twain a productive and welcoming place to work.  The ideal candidate is known for his/her people skills, can manage multiple projects at a time, has an eye for detail and enjoys planning and executing events.

Primary Responsibilities

  • Receive visitors by greeting and directing them appropriately; ensure visitors check in and company personnel is aware of the visitor arrivals
  • Receive and screen incoming calls
  • Provide administrative assistance as needed, including arranging travel and accommodations for employees
  • Assist with developing office policies and procedures as well as overseeing adherence to office policies and procedures
  • Manage all company conferences, including registration, sponsorships, giveaways; design and order swag for conference events
  • Plan and execute company events, including quarterly company-wide meetings, happy hours, holiday and anniversary parties, annual charitable event, annual company picnic, and celebrations
  • Provide high-quality administrative support and assistance for two executives
  • Manage and maintain executive’s schedules, appointments and travel arrangements
  • Maintain common spaces, stocking conference rooms and kitchen (office supplies, food and beverage)
  • Review and approve company-wide office supply acquisitions and office supply requests from employees
  • Own company-wide communications, including announcements, and facilities updates
  • Receive, sort and distribute incoming mail and packages; processes postage for daily mail and delivers out-going mail to post office, as necessary
  • Coordinate logistics, including ordering furniture, designing seating plans, and determining best usage for our space
  • Manage facility vendors, equipment, correspondence and contracts
  • Serve as the point of contact between Twain and building management
  • Manage office security and security system and serve as the point of contact between Twain and our security providers
  • Provide oversight over office emergency evacuation plan and update, as needed
  • Maintain company telephone system including set up and troubleshooting of the system
  • Coordinate Twain’s office move: we are moving to a bigger, more awesome office space and need someone to help lead the charge!
  • Perform other duties, as needed
  • Special projects as assigned

Requirements

  • Knowledge of standard office administrative practices and procedures
  • 2+ years’ experience supporting individuals at the executive level strongly preferred
  • Strong organizational skills, project management skills and attention to detail
  • Strong interpersonal, communication and facilitation skills
  • Resourceful and independent with strong problem-solving capabilities
  • Confident and professional on the phone with patience and a positive attitude
  • A demonstrated ability to work independently and plan ahead to anticipate needs
  • Strong written and verbal communication
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, Powerpoint, Visio) and Adobe Acrobat

How to Apply

To apply, please send your resume to  EmploymentOpportunities@TwainFinancial.com with “Office Manager” in the subject.